How we use personal information
How the law protects you
The law says we must have one or more of these reasons to collect your data:
Transparency means you have the right to be informed about how we will use your data.
Groups of personal information:
We collect Data from Third Parties such as social networks, fraud prevention agencies, public information services.
We may share this information with:
Credit reference agencies
We will share information with CRA’s and they will give us information about you. The data we exchange can include:
We will use this information to:
On a joint tenancy, CRA’s may link your data to other joint tenants. You can ask CRA’s to break the link, but you normally have to prove you no longer have a financial link with them.
If you do not provide data we may not be able to offer you a tenancy.
How long we keep information:
|(a)||To respond to questions or complaints or|
|(b)||To show why we have treated you fairly or|
|(c)||For historical research and statistical purposes.|
|(d)||In the case of legal action of any kind|
You can access personal information by writing to us at (BMH Property Management, 15 Sea View Street, Cleethorpes, DN35 8EU).
You can also ask us to correct any information you believe to be incorrect. We do not have to provide information where the request is disproportionate or has already been given previously.
What if you ask us to stop using your personal information?
This is also known as “The right to be forgotten”. There may be legal or other reasons why we need to keep or use your data. In such cases we can restrict the use of your data to legal claims or to exercise legal rights.
You can withdraw consent by writing to us at (BMH Property Management, 15 Sea View Street, Cleethorpes, DN35 8EU).
You can complain to us if you are unhappy with how we have used your personal information at (BMH Property Management, 15 Sea View Street, Cleethorpes, DN35 8EU).
You can also complain to the Information Commissioner’s office at www.ico.org.uk Find out on their website how to report a concern.
Vital interests – We can pass on details in an emergency e.g. medical care if you are physically or legally incapable of giving consent.
We supply a copy of information free of charge. We can charge a reasonable fee when a request is manifestly unfounded, or excessive, particularly if it is repetitive. We may charge a fee where we have already supplied the information.
We must supply information without delay and in any event within one month. This can be extended by up to 2 months if during that month the request is considered complex and/or numerous, and if we do we have to explain why.
We must verify the identity of the person making the request using “reasonable means”
Data protection impact assessment
This will allow an organisation to identify and fix problems at an early stage.
Further guidance see ICO Conducting privacy impact assessments code of Practice.
Copyright © Bettles, Miles & Holland, 2015. All rights reserved
UK Registered Company: 04782567. VAT Registered: GB129777328. Registered in London: 2086947
Registered address: 15 Seaview Street, Cleethorpes, North East Lincolnshire, DN35 8EU